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=Glossary of Terms: Legal Name Allowance= | =Glossary of Terms: Legal Name Allowance= | ||
The popular name given to the rule that allows submitters to use elements of their legal names in appropriate locations in a Society name. The details are given in Section II.4 of the Rules for Submission. [''now replaced by SENA''] | The popular name given to the rule that allows submitters to use elements of their legal names in appropriate locations in a Society name. The details are given in Section II.4 of the Rules for Submission. [''now replaced by SENA''] | ||
[[http://heraldry.sca.org/coagloss.html]] | |||
http://heraldry.sca.org/coagloss.html | |||
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=Ting McPhee Rule:= | =Ting McPhee Rule:= | ||
Informal name for the Precedent (2/2003 Cover Letter, see below) against "excessively obtrusive" linguistic combinations even with the Legal Name Allowance. | Informal name for the Precedent (2/2003 Cover Letter, see below) against "excessively obtrusive" linguistic combinations even with the Legal Name Allowance. | ||
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'''Original Source:''' [http://heraldry.sca.org/laurel/admin.html#III.A Protected Names] | '''Original Source:''' [http://heraldry.sca.org/laurel/admin.html#III.A Protected Names] | ||
=SENA | =SENA PN.1.B.2 -= | ||
==Sources of Name Phrases:== | |||
'''e. Legal Name Allowance''': Name phrases from the submitter's legal names may be used. To do this, the submitter must demonstrate the name phrase on a legal document, such as a birth certificate, driver's license, or the like. Only the full name and the nature of the document must be visible; identification numbers and the like may be obscured. Official religious documents are considered evidence for religious names (Hebrew names, confirmation names), which are also allowed under this allowance. Birth names and maiden names, when documented, are also allowed under this allowance. In some cases, providing a photocopy of the document may not be possible; in such cases, a herald or heralds may attest that they have seen the document and this can be sufficient documentation. | '''e. Legal Name Allowance''': Name phrases from the submitter's legal names may be used. To do this, the submitter must demonstrate the name phrase on a legal document, such as a birth certificate, driver's license, or the like. Only the full name and the nature of the document must be visible; identification numbers and the like may be obscured. Official religious documents are considered evidence for religious names (Hebrew names, confirmation names), which are also allowed under this allowance. Birth names and maiden names, when documented, are also allowed under this allowance. In some cases, providing a photocopy of the document may not be possible; in such cases, a herald or heralds may attest that they have seen the document and this can be sufficient documentation. | ||
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http://heraldry.sca.org/sena.html#PN1 | http://heraldry.sca.org/sena.html#PN1 | ||
=Precedents:= | =Precedents:= | ||
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=='''Collected Precedents on the Legal Name Allowance:'''== | =='''Collected Precedents on the Legal Name Allowance:'''== | ||
http://heraldry.sca.org/precedents/CompiledNamePrecedents/LegalNameAllowance.html | [[http://heraldry.sca.org/precedents/CompiledNamePrecedents/LegalNameAllowance.html]] | ||
=='''Collected Precedents on Use Names:'''== | =='''Collected Precedents on Use Names:'''== | ||
http://heraldry.sca.org/precedents/CompiledNamePrecedents/UseName.html | [[http://heraldry.sca.org/precedents/CompiledNamePrecedents/UseName.html]] | ||
===June 2015 Cover Letter - Legal Name Attestation=== | |||
<span style="font-family: 'Times New Roman'; font-size: medium;">Lately, we have had a number of submissions using the legal name allowance, but where neither a copy of the legal documentation (e.g., driver's license) nor a proper attestation has been provided. In at least one case, the submitter provided a photocopy of a driver's license, which was mentioned in the Letter of Intent as being available, but it was not included in the packet.</span> | |||
The July 2012 Cover Letter states: | The July 2012 Cover Letter states: | ||
> This month questions were asked about how heralds may attest that they have seen legal identification for the legal name allowance. Let me begin by saying that for most submissions, we expect photocopies of the submitter's identification. Attestation should be used only at locations where photocopies cannot be easily made (like camping events) or where making photocopies is prohibited by law. | > This month questions were asked about how heralds may attest that they have seen legal identification for the legal name allowance. Let me begin by saying that for most submissions, we expect photocopies of the submitter's identification. Attestation should be used only at locations where photocopies cannot be easily made (like camping events) or where making photocopies is prohibited by law. | ||
> Where photocopies cannot easily be made, heralds may attest that they have seen the identification. Such attestation must include the following: the type of identification, the complete name exactly as it appears on the identification (for example noting that the name is rendered completely in capital letters), the names and titles of two heralds who have seen the identification (herald/pursuivant at large is a title), and the signature or initials of those heralds. If signatures cannot be obtained, the herald may confirm that he or she has seen the documentation in commentary (internal or external - in the case of internal commentary the Letter of Intent should note that it was confirmed). At a local event where only a single herald is available, another officer (seneschal, for example) can serve as a second witness. An attestation that fails this standard will not be considered adequate documentation for a name element that depends on the legal name allowance. | > Where photocopies cannot easily be made, heralds may attest that they have seen the identification. Such attestation must include the following: the type of identification, the complete name exactly as it appears on the identification (for example noting that the name is rendered completely in capital letters), the names and titles of two heralds who have seen the identification (herald/pursuivant at large is a title), and the signature or initials of those heralds. If signatures cannot be obtained, the herald may confirm that he or she has seen the documentation in commentary (internal or external - in the case of internal commentary the Letter of Intent should note that it was confirmed). At a local event where only a single herald is available, another officer (seneschal, for example) can serve as a second witness. An attestation that fails this standard will not be considered adequate documentation for a name element that depends on the legal name allowance. | ||
This has not changed. In most cases, we have been able to document the legal names in question to period, but in others the legal name allowance is the only way to register a name submission. Without meeting our standards for using the legal name allowance, these submissions are at risk of being returned or having the problematic element dropped if it cannot be independently documented. | This has not changed. In most cases, we have been able to document the legal names in question to period, but in others the legal name allowance is the only way to register a name submission. Without meeting our standards for using the legal name allowance, these submissions are at risk of being returned or having the problematic element dropped if it cannot be independently documented. | ||
As a reminder to all submissions heralds, if a copy of the legal documentation is uploaded in the packet, please ensure that it is marked private. | As a reminder to all submissions heralds, if a copy of the legal documentation is uploaded in the packet, please ensure that it is marked private. | ||
http://heraldry.sca.org/loar/2015/06/15-06cl.html#5 | http://heraldry.sca.org/loar/2015/06/15-06cl.html#5 | ||
=='''July 2012 Cover Letter -''' Legal Name Attestation:== | ==='''July 2012 Cover Letter -''' Legal Name Attestation:=== | ||
This month questions were asked about how heralds may attest that they have seen legal identification for the legal name allowance. Let me begin by saying that for most submissions, we expect photocopies of the submitter's identification. Attestation should be used only at locations where photocopies cannot be easily made (like camping events) or where making photocopies is prohibited by law. | This month questions were asked about how heralds may attest that they have seen legal identification for the legal name allowance. Let me begin by saying that for most submissions, we expect photocopies of the submitter's identification. Attestation should be used only at locations where photocopies cannot be easily made (like camping events) or where making photocopies is prohibited by law. | ||
Where photocopies cannot easily be made, heralds may attest that they have seen the identification. Such attestation must include the following: the type of identification, the complete name exactly as it appears on the identification (for example noting that the name is rendered completely in capital letters), the names and titles of two heralds who have seen the identification (herald/pursuivant at large is a title), and the signature or initials of those heralds. If signatures cannot be obtained, the herald may confirm that he or she has seen the documentation in commentary (internal or external - in the case of internal commentary the Letter of Intent should note that it was confirmed). At a local event where only a single herald is available, another officer (seneschal, for example) can serve as a second witness. An attestation that fails this standard will not be considered adequate documentation for a name element that depends on the legal name allowance. | Where photocopies cannot easily be made, heralds may attest that they have seen the identification. Such attestation must include the following: the type of identification, the complete name exactly as it appears on the identification (for example noting that the name is rendered completely in capital letters), the names and titles of two heralds who have seen the identification (herald/pursuivant at large is a title), and the signature or initials of those heralds. If signatures cannot be obtained, the herald may confirm that he or she has seen the documentation in commentary (internal or external - in the case of internal commentary the Letter of Intent should note that it was confirmed). At a local event where only a single herald is available, another officer (seneschal, for example) can serve as a second witness. An attestation that fails this standard will not be considered adequate documentation for a name element that depends on the legal name allowance. | ||
[[http://heraldry.sca.org/loar/2012/07/12-07cl.html]] | [[http://heraldry.sca.org/loar/2012/07/12-07cl.html]] | ||
=='''May 2012 Cover Letter -''' <span style="font-size: 13px; line-height: 1.5;"> Hyphenated Family Names</span>== | ==='''May 2012 Cover Letter -''' <span style="font-size: 13px; line-height: 1.5;"> Hyphenated Family Names</span>=== | ||
This month, we were asked to determine if part of a hyphenated surname was eligible for the legal name allowance. Normally, we require the entire name phrase to be used in the legal name allowance. However, hyphenated surnames are a special case, as they invariably represent a combination of two distinct family names rather than a single name phrase. This can be seen in the way these names are formed and inherited; the combinations tend to change from generation to generation. Thus, the name phrase on either side of a hyphenated surname is considered an independent name phrase and is eligible for the legal name allowance. | This month, we were asked to determine if part of a hyphenated surname was eligible for the legal name allowance. Normally, we require the entire name phrase to be used in the legal name allowance. However, hyphenated surnames are a special case, as they invariably represent a combination of two distinct family names rather than a single name phrase. This can be seen in the way these names are formed and inherited; the combinations tend to change from generation to generation. Thus, the name phrase on either side of a hyphenated surname is considered an independent name phrase and is eligible for the legal name allowance. | ||
[[http://heraldry.sca.org/loar/2012/05/12-05cl.html]] | [[http://heraldry.sca.org/loar/2012/05/12-05cl.html]] | ||
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=='''February 2003 Cover Letter -''' A Clarification Regarding the Legal Name Allowance== | ==='''February 2003 Cover Letter -''' A Clarification Regarding the Legal Name Allowance=== | ||
Discussion has been raised regarding various details of the Legal Name Allowance, so a clarification is in order. The two main points of discussion are (1) whether or not use of the Legal Name Allowance carries a weirdness, and (2) how the language of the legal name element(s) should be judged. Precedent states: | Discussion has been raised regarding various details of the Legal Name Allowance, so a clarification is in order. The two main points of discussion are (1) whether or not use of the Legal Name Allowance carries a weirdness, and (2) how the language of the legal name element(s) should be judged. Precedent states: | ||